Apply for the:
Business Operations Associate

This is an ideal role for someone who enjoys organization, systems, and supporting meaningful work and who wants exposure to leadership development, facilitation, and the behind-the-scenes mechanics of a growing business.

 

Key Responsibilities

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Operations & Administrative Support

• Support day-to-day business operations to ensure training, retreats, and engagements run smoothly.

• Manage operational calendars, timelines, and logistics for programs and events.

• Draft, organize, and track proposals, contracts, and administrative documentation.

• Maintain organized digital systems (folders, trackers, templates, CRM records).
   

Outreach, Research & Business Support

• Research and build targeted outreach lists to support marketing and business development efforts.

• Identify potential opportunities such as RFPs, conferences, trainings, and partnerships.

• Organize and maintain outreach pipelines and contact databases.

• Create, update, and customize marketing, proposal, and program overview decks using existing content and brand guidelines.
  Support the maintenance and organization of marketing materials, templates, and collateral.
  Assist with light Canva-based design and document editing (formatting, polishing, consistency).
   

Program & Event Support

• Support administrative and logistical needs for trainings, retreats, and off-sites.

• Attend conferences, trainings, and events (as needed) to support on-site administrative and operational work.

• Assist with prep and follow-up related to client sessions and engagements.
   

Cross-Functional Support

• Work closely with the Founder/CEO to anticipate needs, organize priorities, and keep projects moving.

• Communicate clearly and proactively across projects and timelines.

• Support a variety of operational tasks in a start-up-style environment where flexibility and initiative are key.

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We are looking for someone with

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• 2+ years of experience in operations, administration, project support, or a similar role.

• Bachelor’s degree and/or relevant professional certifications, training, or comparable experience in a related field.

• Experience or knowledge in the Learning and Development, HR or operations landscape

• Strong organizational and time-management skills; able to juggle multiple priorities.

• Comfortable creating structure in evolving environments, esp with an early start-up

• Strong written and verbal communication skills, unafraid to manage up, ask questions & communicate expectations in a timely manner

• Experience with tools such as Google Workspace, Canva, PowerPoint/Google Slides, and basic CRM or tracking systems.

• Comfortable working independently while staying closely aligned with leadership.
   

Work Environment & Schedule

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• Part-time: 20 hours per week

• Hybrid role: 2 days per week in our Chino Hills office; remaining hours remote

• Some flexibility in schedule depending on project needs and events
   

Compensation & What We Provide

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• Compensation: $32–$42/hour (commensurate with experience)

• Access to office space in Chino Hills, includes unlimited coffee, snacks & a farmers market on Wednesdays.

• Technology stipend included

• Professional development opportunities as they arise (trainings, workshops, conferences), including access to strengths assessments and coaching

• Exposure to leadership development, facilitation, and training design work

• Inclusive and fun work environment that values a life/work integration lifestyle

• Opportunity to attend conferences, events, and trainings

• Collaborative, supportive culture where your ideas and initiative are welcomed

• Possibility for role growth (or a full-time role) as Innergem continues to scale